Instructions to Chief Superintendents and the Departmental Officers for conduct of SSC Exams - BSE AP

The Instructions / Duties of the Chief Superintendents and the Departmental Officers from BSEAP

SSC Public Examinations | instructions to the Chief Superintendents and the Departmental Officers | Duties of Chief Superintendents and the Departmental Officers | rules to be followed by CS and DO | Responsibilities of Chief Superintendents and the Departmental Officers | /2019/02/instructions-to-chief-superintendents-and-departmental-officers-for-conduct-of-ssc-exams-from-dgeap-bseap.html

1. Part-I deals with General Instructions applicable to all Examinations.
2. The Chief Superintendents and the Departmental Officers are informed that Bar Coding is continued to all subjects for SSC, OSSC and Vocational Public Examinations, March 2019 also.
3. The method of conducting of First language paper-I to Social studies paper-II, OSSC and Vocational Papers, detailed instructions are given in the part-II of these instructions.  Any deviation / mistake / lapse on the part of the Chief Superintendent, the Departmental Officer and Invigilators will lead to severe consequences such as withholding the results of the candidates in large numbers, non identification of the answer scripts of the candidate in marks wanting cases and Re-verification / Recounting cases besides initiating severe disciplinary action against the Chief Superintendents, the Departmental Officers and the invigilators concerned.
4. Read all the instructions carefully and in case of any doubt, please discuss with the District Educational Officer, the Deputy Educational Officer and the Assistant Commissioner.  Any lapse on his/her part will cause damage to the candidates.
5. As the Departmental Officer and the Chief Superintendent shall jointly oversee and take all possible steps to conduct SSC Examinations smoothly, curbing all kinds of unfair means the duties and instructions given to the Chief Superintendents holds good for the Departmental officer also.  Hence both shall discharge all the functions jointly.  They are equally responsible in all aspects in conducting examinations.

METICULOUS PLANNING FOR CONDUCT OF SSC EXAMINATIONS

1. The Chief Superintendent is fully responsible for the proper and orderly conduct of the examinations at the Centre. It is a very responsible work and requires meticulous planning and very careful attention even into the smallest detail. The examination process starts with the intimation that the Centre has been selected for the conduct of examinations and concludes with the sending of answer scripts to the respective spot valuation camps and also sending all the required information and post examination material to the Office of the Director for Govt. Examinations (D.G.E).
2. The Departmental Officers posted at the centres should render all assistance to the Chief Superintendents.  They represent the Government and as such they should be extremely vigilant and oversee proper, smooth and orderly conduct of SSC Examinations at the centers allotted to them.
3. The Departmental Officer shall be very watchful in opening the sealed question paper packets and in distribution to the invigilators as per rules.  He/she should ensure that the question paper is not leaked to any outsiders /students before or after the commencement of examination.  He/she is totally held responsible for such occurrences, as he/she is a Government Representative.  He/she has to maintain the Question Paper account and Stationery account room wise and also for the entire centre.

PHOTO IDENTITY CARDS TO ALL PERSONNEL:- 

The Chief Superintendents and the Departmental Officers should obtain photo identity cards duly countersigned by the District Educational Officer or by the concerned Deputy Educational Officers, or any other officer authorized by the D.E.O. Likewise they in turn shall issue Photo Identity cards with their signature to all the Invigilators and other staff appointed for conducting examinations in their respective exam centres.  No person shall be allowed to move around in the premises of examination center without the identity card.

METHODOLOGY OF RECEIPT OF QUESTION PAPER BUNDLES AT STORAGE       POINTS, VERIFICATION OF QUESTION PAPERS AND ISSUING TO INVIGILATORS:

VERIFICATION OF QUESTION PAPER PACKETS AT THE STORAGE POINT

At the storage point, soon after the receipt of the day-wise Question paper packets from the concerned custodians, the Chief Superintendent and Departmental officers have to verify each Q.P packet without opening the polythene cover, by way of sliding the inside packet.  He has to check the correctness of date of examination printed on the sealed covers, subject, paper and paper code, medium and number of question papers received.  He/she should record them in the register for that particular day.  Care should be taken to verify whether the seals are intact and if any tampering or tearing of the sealed bundles is noticed it should be intimated to the Custodian, District Educational Officer and also to the D.G.E at once over phone.

CHECK ADEQUACY OF QUESTION PAPERS:-

The adequacy of question papers should be checked as per the printed Centre nominal Rolls supplied to the centre.  Any shortages noticed at the Storage point should be intimated to the Custodian.  The Custodian in turn will consolidate the figure for all the centers attached to the storage point and intimate to the Route Officer.  The Route Officer in turn will inform the D.E.O. and the DEO will make necessary arrangements for the supply of the required shortage from the DEO’s bulk through the Route Officer.

REPORT AT THE STORAGE POINT IN TIME:

The Chief Superintendent should be present at the Storage point along with the Departmental Officer one hour before the commencement of Examination on each day, to receive the Question paper packets of his / her centre from the Joint Custodians.  The Chief Superintendents along with Departmental Officers should go to the storage Point with Police escort and the police escort should be with him till the Question papers are brought to the centre on each day of examination.

OPENING OF Q.P PACKETS AT THE CENTRE – 10 to 15 MINUTES BEFORE THE COMMENCEMENT OF EXAMINATIONS:-

At the centre, the Chief Superintendent should open the sealed question paper packets before 10-15 Minutes of the commencement of the examination in the presence of the Departmental Officer and two other Invigilators of the centre who act as witnesses.  He should obtain the signatures of the Departmental Officer and Invigilators as witnesses with date and time of opening the question paper packets on the content slip which is pasted on the top of the cover.

VERIFICATION OF THE CORRECTNESS OF QUESTION PAPERS BEFORE HANDING OVER TO THE INVIGILATORS

Papers and Marks:
First Language	Paper – I (Group – A)	-	40 Marks
First Language	Paper – I (Composite Course) (Group – B)		60 Marks
First Language	Paper – II (Group –A)	-	40 Marks
First Language	Paper – II (Composite Course) (Group – B)		20 Marks
Second language		-	80 Marks
Third language:
English	Paper – I	-	40 Marks
English	Paper – II	-	40 Marks
Non Languages:
Mathematics	Paper – I	-	40 Marks
Mathematics	Paper – II	-	40 Marks
Physical Science	Paper – I	-	40 Marks
Biological Science	Paper – II	-	40 Marks
Social Studies	Paper – I	-	40 Marks
Social Studies	Paper – II	-	40 Marks
OSSC Pattern :
Sanskrit	(Paper Code 23)	-	80 Marks
Sanskrit	(Paper Code 24)	-	80 Marks
Arabic	(Paper Code 25)	-	80 Marks
Arabic	(Paper Code 26)	-	80 Marks
Persian	(Paper Code 27)	-	80 Marks
Persian	(Paper Code 28)	-	80 Marks

DURATION OF EXAMINATION AND SYLLABUS 

The duration of Examinations is 2 hours and 30 minutes and 15 minutes for reading the question paper  i.e., the duration of the Examination is 9:30 AM to 12:15 P.M for Regular Stream and Private Once failed candidates. Whereas for Second Language duration of Examination is 3 hrs 15 minutes i.e., from 9:30 AM to 12:45 P.M and for Composite Course Paper – I Examination is 3 hrs 15 minutes i.e., from 9:30 AM to     12:45 P.M and Paper-II Examination is 1 hr 15 Minutes i.e from 9:30 AM to 10:45 A.M. Separate Examination Centers are constituted for Regular and Once failed candidates for SSC Public Examinations, March 2019. 

Immediately after opening the question paper covers it should be confirmed with reference to the time-table, whether the question papers in the cover Part-A pertains to that day or not, before handing over the required number of question papers to the invigilators concerned.  Similar exercise has to be carried out in respect of Part-B question papers also which are to be issued to the candidates at the last half an-hour of the Examination.

Issuing Part (B)- only in the last Half an Hour:

Part-B bit papers shall be given to the candidates in the last half-an-hour in the following paper codes.

First Language, Second Language and all Non Language subjects. 

Third Language English Paper-I & II (13E/14E):   These two Question Papers do not contain A & B papers.  But the Question papers will contain bit questions.  The Candidates have to write all answers (including bit answers) on the Answer Sheets only given to them.

C-CATEGORY CENTERS:-

The Chief Superintendents and the Departmental Officers of ‘C’ category centers should obtain the day-wise question paper packets on each day of examination from the Custodians of the respective Storage Points only.  Any delay in receipt of the question papers should immediately be taken to the notice of the District Educational Officer and the time lost shall be given to the candidates. Efforts should be made to procure question paper packets well before the commencement of the Examination to avoid inconvenience to the candidates and to avoid giving extra time. 

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