AP Academic Monitoring System Visit Guidelines & Videos on Monitoring

AP Academic Monitoring Guidelines and Videos

AP Academic Monitoring System, General guidelines for Visits, Components of Academic Monitoring System. An android APP is launched for monitoring purpose. /2019/04/ap-academic-monitoring-system-visit-guidelines.html

AP Academic Monitoring System Questions Forms Visit Guidelines. General Guidelines for Visits. Components of Academic Monitoring System.. Trail Run is going to start on 8th April 2019 in selected Schools. Academic Monitoring System 

AP Academic Monitoring System Questions Forms Visit Guidelines

1. When going to a school, kindly remember that the purpose of the visit is to help the school become better. Be supportive and highlight positives in the school, before giving any negative feedback to HM or Teacher.
2. Kindly do not disturb the regular school activities in any way. Let the HM and Teachers teach as per the time-table. 
3. The order of the questions are such that you can start your visit by first going to the Headmaster’s room, and then moving to the library, the lab and then classrooms. 
4. For ease of filling the proforma, it is recommended that this order be followed. 
5. Kindly read the guidelines for filling the proforma thoroughly before answering the questions. 
6. When engaging in classroom observation, kindly go into the class before the start of the period. 
7. Sit in a corner of the classroom when engaging in classroom observation. Quietly observe the class, and do not talk for any reason when inside the class. 
8. After classroom observation is over, kindly wait till the teacher leaves the class before providing feedback to the teacher. 
9. When engaging with anybody in the school, be it HM, teacher or students, be polite and respectful.

Videos regarding the AP Academic Monitoring System  released by APSCERT. Watch the Videos Here

AP Academic Monitoring System Videos

Academics in School in  Academic Monitoring System

S.No	Yes/No Questions	Guidelines
1	Are Class-wise and Teacher-wise Timetables readily available in HM Office?www.apteachers.in	a. Go to the Headmaster’s room and ask the Headmaster to show Class-wise and Teacher-wise timetables. If available, mark Yes.
2	Is Time Table as per Academic Calendar?	a. The timetable prepared by the school is to be verified to see if it is in accordance to the Upper Primary and High School Calendar,Primary Academic Calendar. b. Pick a timetable at random. Mark Yes if it is as per the academic calendar
3	Has the HM prepared a Tentative Calendar for those situations when teacher(s) is absent?	a. Ask the HM what s/he does when a teacher is on leave. b. If the HM states that he asks another teacher to take the class, ask him if s/he has an alternative timetable prepared for this purpose. c. If the HM shows a calendar, mark Yes. In all other cases, mark No.
4	Does HM have list of students requiring extra support?	a. Ask the Headmaster to show the list of all students who have been identified as slow-learners. If a written list is shown, mark Yes.
5	Does HM have list of subject areas in which students require extra support?	a. Check if the list of students identified as slow-learners also has the name of the subjects in which they require support.
6	Has the HM prepared a detailed plan for helping students requiring extra support?	a. Ask the HM what plans have been made for helping slow- learners in the school. Check for any written documents regarding the same. b. If a written document exists with a plan for helping slow learners, mark Yes.
7	Does the school maintain a School Management Committee register?	a. Ask the HM to show the SMC register. If data like dates of SMC meetings and names of participants is written, mark Yes.
8	Select the Number of School Management Committee (SMC) Meetings conducted this academic year	b. Check the SMC Register. Choose the number of meetings conducted this year.
9	Record the attendance of parents in SMC.	a. Fill it in the XX/YY format eg: 25/50
10	Does the SMC see a majority of all parents (50%+) participating as per the SMC Register?	a. Look at the attendance in SMC Meetings. Check whether half of the parents attend the meeting and if true, mark Yes.
11	Are the decision and the minutes of SMC meetings written down in the SMC register/book?	a. Check the SMC register. Does the register have the minutes of the meeting? Mark Yes, if present.
12	Does a School Development Plan exist that is jointly prepared by SMC and Headmaster/Teachers?	a. Ask the Headmaster for the School Development Plan. b. If the school development plan is present, call the SMC Chairperson. Ask him the number of SMC meetings that have happened in the academic year to cross check. c. Also ask him about how the School Development Plan was prepared, and whether parents were involved.
13	Are SMC contact details displayed prominently in the school?	a. Check whether a wall is painted with SMC details OR b. Whether the details of SMC members are put up in a
		public space
14	Is there a library period in the school?	a. Check the timetable for presence of library period AND b. Ask a few students what they do during library period. If they say they go visit the library, mark Yes.
15	Are the books in the library well organized according to Class, Language and Topic?	a. Check whether there are books are placed in separate racks/sections based on class, language, and topic
16	Are there books of different languages in the library?	-
17	Are there fiction and non-fiction books in the library?	-
18	Does the library issue books regularly to students?	a. Check the library register to see whether books have been issued. b. Use your judgment to check whether the issue is regular. Mark Yes if you believe books have been issued c. If no written records of book issue are maintained, mark No.
19	Is the library period used by students to share book reviews, in either written or oral form?	a. Observe a library period. If students read books and engage in some reading related activity, mark Yes.
20	Does the school have a functional science lab?	a. Refer to the lab equipment inventory b. Use your judgment to check whether the lab is functional
21	Do students of all classes use the Lab/Lab Equipments?	a. Ask teachers which students use lab/lab equipments. If they say all classes use lab, ask 1-2 students randomly what they did in the lab. b. If you get a satisfactory response, mark Yes.
22	Do students use the lab regularly to do the experiments prescribed in the textbook?	a. Talk to a few students about whether they go to lab regularly b. Also ask the students what they do in the laboratories. Do they perform experiments? Mark Yes, if they do.
23	Are students maintaining a lab record written in their own words?	a. Ask 5 students to show their lab records. b. Check whether the lab records have been dictated by teacher/copied from a guide. c. If students have written in their own words, mark Yes
24	Have within chapter textbook exercises been written by students?	a. Check whether the majority of students in each of the
		classes have written the within chapter textbook exercises.
25	Are end of chapter exercises being done by students?	a. Check whether the majority of students in each of the classes have written the answers to the end of the chapter exercises (in a separate notebook, where necessary).
26	Are students writing all textbook exercises in their own words?	a. Ask teacher if s/he dictates the answers to be written in the textbook exercises. b. Check whether the students have written the answers in their own words, or whether it has been dictated by teacher. c. If teacher has dictated answers, or if answers are written by students in the same way, then mark No.
27	Are FA notebooks being written by students in their own words?	a. Ask teacher if s/he dictates the answers to be written in the notebook exercises. b. Check whether the students have written the answers in their own words, or whether it has been dictated by teacher. c. If teacher has dictated answers, or if answers are written by students in the same way, then mark No.
28	Are teachers preparing their own FA Question Papers?	a. Ask teachers how they prepared FA Question Papers. If they say they have got it from some source, then mark No. b. If teachers say they prepared their own question papers, ask for a FA Question paper. c. Ask teachers why they added a certain question, and the reason behind why they added it. d. Mark Yes if satisfied with the answer provided by the teacher.
29	Do teachers provide written feedback to students in the notebooks?	a. heck the notebooks of students from both the classes. b. Have the teachers corrected the textbooks, and given remarks for improvement in the textbook? If done, mark Yes
30	*Do Teachers go take extra classes according to Tentative	a. If a tentative timetable exists, AND if a teacher is On Leave
	Calendar? Check a class according to the tentative timetable to verify	go to a classroom of the teacher who is on leave. b. Check if the substitute teacher (as per the tentative timetable) is teaching. Mark ‘Yes’ if that is the case.
31	*Is the plan for helping students being implemented? Check with a few students who have been identified as requiring extra support.	a. Go to 3 students identified as slow learners slow learners identified by the Headmaster. b. Ask the students the details provided in the plan. If students confirm that they are getting extra support as mentioned in the plan, mark Yes.
32	Are all teachers who are supposed to be in school actually present?	a. If internet is available, check the teacher attendance in the app. b. If internet is not available, check with the HM about the number of teachers posted to the school c. Check teacher attendance. If any teachers who are NOT On Duty or On Leave are absent, mark No. Else mark Yes
33	Is a copy of the Timetable pasted in all Classrooms?	a. Check 5 classrooms randomly. If all classrooms have timetable, mark Yes.

Guidelines Given Below

Guidelines Given Below

Classroom Observations in Academic Monitoring System APP

S.No	Yes/No Questions	Guidelines
1	Is Teacher in the Classroom before the start of the period?	a. Check whether the teacher comes into the class before the start of the next period
2	Is the Teacher starting the class on time?	a. Decide which class you are going to observe in advance. b. Once a period gets over, get into the class and sit in a corner c. Check whether the teacher comes into the class before the start of the next period d. Check whether the teacher starts the class exactly on time
3	Is the Teacher teaching the appropriate subject as per timetable?	a. Observe classroom interaction
4	Does the teacher convey (verbally or otherwise) that studying the subject is not very useful?	a. Observe classroom interaction
5	Does the teacher engage in one-sided communication through most parts of the period?	a. Observe classroom interaction
6	Does the teacher convey to students what Learning Outcomes they will be learning at some point during the lesson?	a. Observe classroom interaction
7	Is Teaching Learning Material being used in the classroom?	a. Observe classroom interaction
8	Has the teacher prepared lesson plan?	a. After the class is over, ask the teacher to show the written lesson plan
9	*Does the lesson plan have special notes for slow learners?	a. Ask the teacher to show any special notes she has made for slow learners in the lesson plan
10	Do all assessments have a clear and well defined rubric for evaluation?	a. Ask teacher to provide rubric used for evaluating FA exams. Check whether it clearly has what the correct answers are

Download Academic Monitoring Guidelines in Telugu and English

Monitoring Guidelines Telugu

Monitoring Guidelines English